WLKP Indonesia: Mandatory Workforce Reporting for PT PMA (What, When, How)

WLKP Indonesia, short for Wajib Lapor Ketenagakerjaan Perusahaan, is the workforce report that employers must file with the Ministry of Manpower (Kemnaker). This WLKP Indonesia PT PMA guide explains who must file, the 30-day and annual deadlines, what the report contains, how to file it on SIAPkerja, how it ties into foreign worker approvals (RPTKA), and what happens if you do not file. It is based on Law No. 7 of 1981 and the Ministry’s online reporting regulation, Permenaker No. 18 of 2017 as amended by Permenaker No. 4 of 2019.

What Is WLKP in Indonesia?

WLKP is a duty set by Law No. 7 of 1981 on Mandatory Employment Reporting in Companies. Under Article 4, an employer or its management must report in writing to the Minister of Manpower, or an official the Minister appoints, when a company is established, stopped, resumed, moved or dissolved. The reports serve as official information for government labour policy (Article 3).

Since 2017 the report is filed online (Permenaker No. 18 of 2017). Permenaker No. 4 of 2019 linked it to the OSS system, so the first report starts from the company’s business registration and the NIB (business identification number) also serves as the employer’s manpower reporting number. The report itself is filed through SIAPkerja, Kemnaker’s online platform, and filing is free of charge.

Who Must File WLKP

The duty falls on the employer or the company’s management (Law No. 7 of 1981, Article 4(1); Permenaker No. 18 of 2017, Article 5). The regulation defines a reporting “company” as a business that employs workers and pays them wages or other compensation (Permenaker No. 18 of 2017, Article 1(2)), and it counts as the employer a person in Indonesia who represents a company based abroad (Article 1(1)(c)). Each branch office or independent unit must be reported separately (Article 4(2)), and in the SIAPkerja system a branch can only be registered after the head office is registered.

For a PT PMA, the practical consequences are:

• The Indonesian company files, not the foreign shareholder. If the employer is based outside Indonesia, the law places liability on its Indonesian representative (Article 11).
• A PT PMA with branches must report each one, using each branch’s own NIB.
• Workers supplied by a service provider are reported under the provider’s WLKP, not the client’s.

Because the definition turns on employing workers, a PT PMA with no employees yet should ask its local manpower office when the duty starts, before the 30-day deadline runs out. The NIB issued through OSS also serves as the company’s reporting number (Permenaker No. 4 of 2019). Our guide to how to hire employees in Indonesia covers what to set up before your first hire.

WLKP Deadlines

The regulation sets the starting point for each trigger. A company is “established” from the moment it carries out physical activity or obtains a licence, “stopped” when it suspends business for no more than a year without intending to dissolve, and “dissolved” when it ends business permanently. “Moving” a company covers changing its seat or location and also transferring its ownership (Permenaker No. 18 of 2017, Article 1(5) to (9)). Read literally, handing the business over to a new owner therefore calls for a report at least 30 days beforehand. The text does not say whether a change of shareholders in a PT counts, because the company itself remains the owner of its business, so ask the manpower office before you rely on either reading in a share deal.

After a report before closure, the provincial manpower office orders an inspector to check that the company has met its obligations to workers (Article 9(3)).

You can update company data in SIAPkerja at any time and do not need to wait for the next annual cycle. A new report replaces the previous one, and the previous report stops being valid.

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What You Report

The initial report covers company identity, employment relations, worker protection and employment opportunities (Law No. 7 of 1981, Article 6(2)). A report before moving, stopping or dissolving covers the company and employer details, the date and reasons, the obligations to workers that have been or will be met, and the number of workers affected (Article 8(2)).

In SIAPkerja you prepare:

• the account manager’s e-KTP and an active email address;
• company identity, NIB and NPWP, matching the OSS records;
• BPJS Ketenagakerjaan and BPJS Kesehatan details (see our BPJS registration guide for foreign companies);
• the deed of establishment; and
• employee data: ID number, full name, gender, date of birth, position, education, contract status (PKWT or PKWTT), address and disability status.

Contract status in the report must match your employment contracts and payroll. If payroll is handled by a provider, see payroll outsourcing in Indonesia.

How to File WLKP on SIAPkerja

1. Create a SIAPkerja account for the person who will manage the company’s reports.
2. Register the company. For a head office, enter the NIB, NPWP and company name exactly as in OSS. For a branch, register the head office first, then select the branch from the OSS list.
3. Complete the profile. Fill in ownership, capital and country data. The choice between head office and branch cannot be changed later.
4. Complete company data: workforce, training, industrial relations, and occupational safety and health.
5. Submit the report under “Pelaporan” by choosing “Buat Laporan” and accepting the statement.
6. Keep the proof of report. The system issues a report number and a printable proof. Kemnaker’s guide says it does not need to be legalised at the local manpower office.

WLKP and RPTKA

A foreign worker approval (RPTKA) is requested through the Ministry’s TKA Online system. A provincial government guide to that system, published in 2024, lists proof of WLKP among the documents for the feasibility assessment stage of a new RPTKA (over six months or in a special economic zone), a short-term RPTKA and an extension. It does not list it for the later approval stage. That is why a company without a valid, current WLKP can be stopped at the start of the RPTKA process, and a stalled RPTKA delays the work permit and stay permit that depend on it. Requirements can change, so check the current checklist before you apply.

See our step-by-step RPTKA application guide and our guide to work permit (IMTA) requirements for foreigners for what follows.

WLKP Is Not the Same as Vacancy Reporting

Kemnaker has also announced that employers should report job vacancies through the Karirhub feature in SIAPkerja, under Presidential Regulation No. 57 of 2023. That is a separate duty from WLKP. Press reports from September 2025 said enforcement would begin in 2026. Check with Kemnaker for the current enforcement date and sanctions if you recruit publicly.

Penalties and Inspections

Failing to meet the reporting duties in Law No. 7 of 1981 is punishable by up to three months’ detention or a fine of up to IDR 1,000,000 (Article 10(1)). For a repeat offence after a final judgment, only detention applies (Article 10(2)), and the acts are classified as minor offences (Article 10(3)). When a company commits the offence, the management is prosecuted and punished (Article 11), and labour inspectors can investigate alongside the police (Article 12). Permenaker No. 18 of 2017 (Article 18) refers non-compliance with its reporting duties to these sanctions.

The fine is small. The larger cost is operational. Kemnaker tightened labour supervision rules in 2026 (Permenaker No. 11 of 2026, in force from 3 July 2026, as reported by a legal commentary), and inspectors can verify company self-assessments through SIAPkerja. An unfiled or outdated WLKP also stops the RPTKA process described above. That is XPND’s practical view, and it is the reason to treat WLKP as a gating item rather than an administrative afterthought.

WLKP Checklist for a PT PMA

1. Confirm the company’s NIB is active in OSS and matches the deed.
2. Create the SIAPkerja account and register the head office, then any branches.
3. File the initial report within 30 days of establishment or of resuming operations.
4. Keep employee records, contract status and BPJS data aligned with payroll.
5. Update data when it changes and file the annual report in December.
6. File at least 30 days before relocating, suspending or closing.
7. Keep the proof of each report for your RPTKA files and inspections.

How XPND Supports WLKP Reporting

XPND prepares the SIAPkerja registration, assembles employee and BPJS data, files the initial and annual WLKP and keeps proof ready for RPTKA applications. See our HR administration service or contact XPND.